COMPLIANT WITH GDPR
ABOUT THIS POLICY
DEFINITION OF DATA PROTECTIONTERMS
Data subjects for the purpose of this policy include living clients, living journalists, other living editorial and media contacts and all other living individuals about whom we hold personal data. A data subject need not be a UK national or resident. All data subjects have legal rights in relation to their personal information.
DATA PROTECTION PRINCIPLES
Anyone processing personal data must comply with the eight enforceable principles of good practice. These provide that personal data must be:
FAIR AND LAWFULPROCESSING
PROCESSING FOR LIMITED PURPOSES
NOTIFYING DATA SUBJECTS
ADEQUATE, RELEVANT AND NON-EXCESSIVE PROCESSING
We will only collect personal data to the extent that it is required for the specific purpose notified to the data subject.
We will ensure that personal data we hold is accurate and kept up to date. We will check the accuracy of any personal data at the point of collection and at regular intervals afterwards. We will take all reasonable steps to destroy or amend inaccurate or out-of-date data.
We will not keep personal data longer than is necessary for the purpose or purposes for which they were collected. We will take all reasonable steps to destroy, or erase from our systems, all data which is no longer required.
PROCESSING IN LINE WITH DATA SUBJECT'SRIGHTS
We will process all personal data in line with data subjects' rights, in particular their right to:
TRANSFERRING PERSONAL DATA TO A COUNTRY OUTSIDE THE EEA
DISCLOSURE AND SHARING OF PERSONAL INFORMATION
DEALING WITH SUBJECT ACCESSREQUESTS
CHANGES TO THIS POLICY
We reserve the right to change this policy at any time. Where appropriate, we will notify data subjects of those changes by mail or email.
Schedule Data processing activities
Type of data
Type of data subject
Types of processing
Purpose(s) of processing
Type of recipient to whom personal data is transferred
Full name; home address(es);
work address(es); telephone number(s);
email address(es); employment history; educational history; bank details ,photograph(s); Other personal data relating to the profession of the data subject.
Customers. Suppliers. Employees. Journalists and other editorial and media contacts.
Public relations and marketing professionals, owner managers of small businesses who engage in sales or marketing.
Candidates seeking employment in the above roles.
Obtaining, recording or holding the information or data or carrying out any operation or set of operations on the information or data, including:
(a) organization, adaptation or alteration of the information or data;
(b) retrieval, consultation or use of the information or data;
(c) disclosure of the information or data by transmission, dissemination or otherwise making available; or
(d) alignment, combination, blocking, erasure or destruction of the information or data.
Fulfil services as per customer contracts, contacting and paying suppliers, paying employees and maintaining necessary HR records, contacting journalists and other editorial and media contacts with press releases, contacting potential clients and potential employees
Company accountants, Individual journalists; and
Other third parties.
Indefinitely unless and until:
(a) the data subject ceases to be professionally active for a significant period;
(b) the data subject requests the removal of his or her personal data from the Database